Office Manager

As an Office Manager, you enter as a key member of the early team. In this pivotal role, you will work closely with the HR and Finance teams to ensure seamless organisational support while providing essential on-the-ground assistance to all employees and senior leadership. You are the heartbeat of the office, ensuring our physical workspace and internal logistics reflect the high standards of our mission. 

Key Responsibilities:

Office Operations & Facilities

• Oversee daily office operations and facilities management, providing dedicated support to senior leadership and acting as the primary point of contact for all employees regarding workplace needs.

• Ensure a high-calibre workspace by managing relationships with vendors, landlords, and service providers.

• Manage and oversee the cleanliness of the office, taking full responsibility for the cleaning schedule, whether managed via an in-house cleaner or a cleaning agency. 

• Support the initial setup and ongoing maintenance of office spaces (e.g. water filtration systems, coffee machine, etc.).

Office Supplies, Purchasing & Budget

• Manage and maintain office stock, including refreshments, snacks and general grocery orders. 

• Manage stationery and general office supplies to ensure the team is fully equipped.

• Handle purchasing of office equipment, furniture, kitchen items, and supplies.

• Monitor and manage the office budget related to operational and supply expenses in constant collaboration with the Finance and HR Departments. 

• Partner closely with the HR Department to coordinate onboarding logistics, including workstation setups for all new joiners.

• Support immigration processes by assisting with the collection of documentation from employees and liaising with our external service providers to ensure visa cases are submitted accurately and in a timely manner.

• Assist HR with internal events and support the employee benefit schemes.

• Manage document dispatch via courier or messenger services.

• Assist with ad-hoc activities where needed.

Travel & Logistics

• Coordinate comprehensive travel arrangements for employees across Cyprus & Munich, including visas, flights, accommodation, and airport pick-up/drop off.

• Ensure absolute accuracy in travel timings and logistics, ensuring seamless transitions for employees travelling.

We seek an operational anchor, who is highly organised and proactive and takes pride in running a seamless office and supporting a high-performing team. 

• Experience: 4+years in Office Management, Executive Assistant, or Office Administration roles within a professional environment.

• Core Skills: Exceptional organisational logistics and a master of vendor management, proficiency in coordinating with HR and Finance functions.

• Mindset: You possess an eagle eye for detail. You understand the importance of logistics and the impact that seamless execution has in a high growth-environment.

• Proactive Ownership: You don’t just report issues; you solve them. Whether it’s facility repair or a complex visa timeline, you take full ownership until the task is complete.

• The Team: Work alongside leadership with a proven track record of building unicorn-scale companies and defining global robotics standards.

• Smart Strategy: We operate as disciplined fast followers. Capital is timed to the deployment inflection point, avoiding early-mover dead ends to scale fast on proven foundations.

• Resources: We are substantially internally funded and attract top-tier investors to avoid any capital constraints for our mission.

• Historic Opportunity: Join at the dawn of a new industry comparable to the rise of the automobile. Help shape the European champion in this trillion-dollar market.